Welcome to TimeHero! Our goal is to keep you and your team on track, and automate as much as possible when it comes to planning your work and getting stuff done.
To do that, TimeHero takes your tasks and finds the best time for you to work on them. We'll let you know the risk of each task based on how long you have before it's due, so you know what your priorities are each day. And we'll follow up with you to see which tasks you've completed, which tasks you need more time for, and which tasks you need to reschedule.
TimeHero's automated scheduling algorithm plans your work out into the future, around any events or vacation days. It can even give you a breakdown of when a whole project will be completed. So you can see if you're on track before you start working!
When you create a new account, you'll see a task and an event scheduled in your day. You'll also see a project, and a folder. Like this:
Let's dive into what each of these are.
Tasks are individual units of work that you need to complete. In the task above, you can see the task's name, "Get to know TimeHero." You can also see the project this tasks belongs to, which is "John's tasks." This project is inside a folder named "John's folder".
The task has a due date of October 27, and will take roughly 30 minutes to complete. The task also has a pin icon – this means that TimeHero knows not to move it when it's reordering tasks using the automated scheduling algorithm.
TimeHero will automatically schedule tasks without a pin! You can control when TimeHero schedules a task by changing its start date or due date.The ideal size for a task is between 30 minutes to 2 hours – any longer than that and you should consider breaking it down into smaller parts!
For example, instead of adding the task "Write report for 8 hours by Friday," break it down into "Research report for 2h," "Write first section for 1h," etc.
Click on a task to open a details panel for that task, where you can add or change the task's description, due date, assignee, and more! You can even add comments and file attachments to the task from the 'Activity' tab.
Events are something that happens at a set time, usually at a set location, maybe with other people. Events are fixed in place, and won't move at all unless you change them.
This event's name is "Welcome!" and it's in the same project as the task above. This event is scheduled for 30m, from 11:00 AM to 11:30 AM.
The person icon in the top right indicates that you will not be able to work on tasks during this event. TimeHero lets you choose whether you're Available for tasks, or Unavailable for tasks when an event is scheduled. You can change this by clicking the person icon.
Changing this option on events affects how TimeHero plans your day! For example, let's say tomorrow you're going to work for 8 hours. In the middle of your day you have a 3-hour event. If you set the event to Unavailable for tasks, TimeHero will try to plan 5 hours of tasks for that day. If you set the event to Available for tasks, TimeHero will try to plan tasks for the full 8 hours.
On your home screen when you first create an account, you'll see the "General tasks" project.
Projects are containers for tasks, and can be anything from "Annual conference planning" to "Misc admin to-do."
New projects must be created inside folders – we promise that getting organized in advance will pay off! Don't worry too much about what you call your project or where you create it – you can always move it later.
Just like how projects are containers for tasks, folders contain projects. TimeHero uses a Folder > Project > Task structure to organize your work.
In addition, folders can contain other folders! This is useful for organizing your work however you'd like.
📁 Clients - 📁 Acme Inc. - 📋 Project X - 📋 Misc tasks - 📁 Widget Co. - 📋 Project ABC - 📋 Launch event📁 Office - 📁 HR - 📁 New positions - 📋 Hire admin assistant
Each folder has its own reporting tabs, so you can see tasks, files, timesheets and Gantt charts for all projects inside.